Job Title: Bookkeeper/Office Manager
Department: Front Office
Reports To: General Manager
Shift: Day Shift, Full Time positions available
Contact: Call: 507-836-6540 or Email: firstname.lastname@example.org
Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Bookkeeping doing daily entries, daily deposits, open and closing each month. Over seeing the finances of the company along with the General Manager. Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Previous experience as a Front office manager or Office administrator would be an advantage. A successful Office manager should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.
Essential Duties and Responsibilities
- Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping.
- Daily entry of accounts payable, receivable and deposits.
- Financial reporting.
- Schedule meetings and appointments.
- Organize the office layout and order stationery and equipment.
- Maintain the office condition and arrange necessary repairs.
- Partner with HR to update and maintain office policies as necessary.
- Organize office operations and procedures.
- Coordinate with IT department on all office equipment.
- Ensure that all items are invoiced and paid on time.
- Manage contract and price negotiations with office vendors, service providers and office lease.
- Manage office General and Administrative budget, ensure accurate and timely reporting.
- Provide general support to visitors.
- Assist in the onboarding process for new hires.
- Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements).
- Liaise with facility management vendors, including cleaning, catering and security services.
- Plan in-house or off-site activities, like parties, celebrations and conferences.
- Proven experience as an Office manager, Front office manager or Administrative assistant.
- Knowledge of office administrator responsibilities, systems and procedures.
- Proficiency in MS Office (MS Excel and MS Outlook, in particular).
- Hands on experience with office machines (e.g. fax machines and printers).
- Familiarity with email scheduling tools, like Email Scheduler and Boomerang.
- Excellent time management skills and ability to multi-task and prioritize work.
- Attention to detail and problem solving skills.
- Excellent written and verbal communication skills.
- Strong organizational and planning skills in a fast-paced environment.
- A creative mind with an ability to suggest improvements.
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.
Refer to Bookkeeper/Office Manager position when applying.
- Competitive Wages based on your experience
- Excellent benefits including – Medical, dental, vision, 401k, life insurance, disability, HSA.
- Progressive Paid Time Off and Paid Holidays
- Opportunities to grow – We love to promote within and have excellent training available to prepare you on-the-job and for your future with us.
- Make an impact – The job you do will be giving back to the communities where you work and live.
Apply today at page1printers.com/careers to find out more about this exciting opportunity at Page 1 Printers!
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)